Supplier Management

StockrHub’s supplier management system gives you a centralized directory of all your vendors, their contact details, pricing agreements, and lead times. This data feeds into purchase orders, demand forecasting, and reorder suggestions.

Adding a Supplier

To create a new supplier:

1. Navigate to Suppliers and click Add Supplier.
2. Fill in the supplier details:
   • Company Name (required)
   • Email — Used for sending purchase orders.
   • Phone
   • Address — Street, city, state/province, postal code, country.
3. Click Save.

Note

The supplier email address is where PO PDFs are sent. Double-check this is the correct procurement or sales contact for the vendor.

Supplier Contacts

Each supplier can have multiple contacts. This is useful when different people handle orders, billing, or returns.

• Primary Contact — The default recipient for PO emails.
• Additional Contacts — Other people at the supplier you may need to reach.

Each contact record stores:

• Name
• Email
• Phone
• Role or title

Linking Shopify Vendors

StockrHub can link your Shopify product vendors to supplier records. This connection enables:

• Automatic supplier selection when creating POs for products from that vendor.
• Accurate reporting on procurement spend by supplier.
• Reorder suggestions grouped by the correct supplier.

To link a vendor:

1. Open a supplier record.
2. In the Vendor Mapping section, select the matching Shopify vendor name.
3. Save the mapping.

Tip

If your Shopify vendor names match your supplier names exactly, StockrHub can auto-suggest mappings. Keep your Shopify vendor names consistent for best results.

Item Pricing Rules

Pricing rules let you set supplier-specific costs for individual products or variants. These costs override the default product cost when creating POs for that supplier.

Setting a Price Override

1. Open the supplier record.
2. Go to the Pricing tab.
3. Click Add Pricing Rule.
4. Search for the product or variant by SKU or name.
5. Enter the unit cost from this supplier.
6. Save.

When you create a PO for this supplier and add that product, StockrHub will automatically use the supplier-specific cost instead of the default.

Cost Formulas

For suppliers where pricing follows a predictable pattern (e.g., a percentage markup on a base price), you can define cost formulas instead of setting individual prices.

A cost formula consists of:

• Multiplier — A factor applied to the base cost (e.g., 1.15 for a 15% markup).
• Surcharge — A fixed amount added after the multiplier is applied (e.g., $2.00 per unit for handling).

Formula: Final Cost = (Base Cost x Multiplier) + Surcharge

Base Cost	Multiplier	Surcharge	Final Cost
$10.00	1.15	$0.00	$11.50
$10.00	1.00	$2.00	$12.00
$10.00	1.15	$2.00	$13.50

Note

Item-level pricing rules take priority over cost formulas. If a product has both a specific price override and a cost formula, the override is used.

Lead Time Tracking

Each supplier has a configurable lead time measured in days. This represents the typical number of days between placing an order and receiving the goods.

Lead time is used by the demand forecasting engine to calculate:

• When to reorder (stockout date minus lead time).
• Whether current stock will last until the next shipment arrives.

Set the lead time in the supplier record under Lead Time (days).

Caution

Inaccurate lead times will produce incorrect reorder dates. Review and update lead times periodically, especially after seasonal changes or shipping disruptions.

Payment Terms

Record the agreed payment terms with each supplier (e.g., “Net 30”, “Net 60”, “COD”, “Prepaid”). These terms are:

• Displayed on the supplier record for reference.
• Printed on purchase order PDFs.

Preferred Supplier

When a product can be sourced from multiple suppliers, you can flag one as the preferred supplier. This supplier will be:

• Selected by default when auto-generating POs from reorder suggestions.
• Highlighted in the supplier selection dropdown when creating POs manually.

To set a preferred supplier:

1. Open the product’s settings or the supplier record.
2. Toggle Preferred Supplier on.
3. Save.

Tip

Marking preferred suppliers ensures that auto-generated POs are routed to the right vendor without manual intervention.